A School Management System (SMS) centralizes all administrative and academic workflows into a single, intuitive platform—saving time, reducing errors, and improving communication across teachers, parents, and students.

Key Benefits : School Management System

1. Automated Admissions & Enrollment

   • Online application forms, document uploads, and fee payments.

   • Intelligent wait-list and batch assignment features.

2. Attendance & Timetable Management

   • RFID/QR scanning or manual check-ins track attendance in real time.

   • Drag-and-drop timetable builder accommodates class sizes and room availability.

3. Gradebook & Assessments

   • Customizable grading scales, exam scheduling, and report-card generation.

   • Analytics dashboard highlights student performance trends and intervention needs.

4. Fee Collection & Billing

   • Invoicing, payment reminders, and integration with M-Pesa, PayPal, or bank APIs.

   • Automated receipts, ledgers, and financial reporting.

5. Parent & Student Portal

   • 24/7 access to attendance records, grades, and announcements.

   • Two-way messaging between parents, teachers, and administrators.

6. Staff & HR Module

   • Staff profiles, payroll processing, leave management, and performance appraisals.

   • Role-based access controls ensure data security and compliance.

Core Features : School Management System

Implementation Process : School Management System

1. Needs Analysis & Demo

   • We review your current workflows and data requirements.

   • Live demo of core modules with your sample data.

2. Configuration & Data Migration

   • Set up academic year, classes, subjects, and fee structures.

   • Import existing student, staff, and financial records seamlessly.

3. Customization & Integration

   • Tailor portals (logo, color scheme) to your branding.

   • Integrate with third-party services (e.g., SMS gateway, accounting software).

4. Training & Go-Live

   • On-site or virtual training for administrators, teachers, and support staff.

   • Parallel run to validate data before final rollout.

5. Ongoing Support & Upgrades

   • 24/7 helpdesk, regular security patches, feature enhancements.

   • Quarterly reviews to align with evolving academic needs.

Pricing & Packages : School Management System

Note: All plans include hosting, backups, and 12 months of support. Custom modules or on-premises deployment available on request.

FAQ : School Management System

Q1: Is it cloud-based?
A: Yes—access from anywhere via web or mobile app. We also offer on-premises deployment.

Q2: Can we integrate M-Pesa for fee payments?
A: Absolutely. We support Safaricom Daraja API for seamless mobile-money collections.

Q3: How long does implementation take?
A: Typically 4–8 weeks, depending on data migration and customizations.

Q4: Do you provide user training?
A: Yes—comprehensive training workshops and documentation for all user roles.

Ready to Modernize Your School? School Management System

Unlock efficiency, transparency, and growth with our robust School Management System.

Contact Zama Web Experts for a free consultation and demo:
📧 hello@zama.co.ke | 📞 +254 700 123 456 | 🌐 www.zama.co.ke